Hi there. Hope you guys are doing splendid. I have received a few emails from some of the readers regarding the scholarships and what annoys me the most is the lack of ethics in those emails. A lot of my friends would tell me to cut you some slack but I really hate it when people are being rude. And although the content of the emails was genuine and honest in asking about the scholarships, the way they present the questions can makes my blood boil. It was just unethical!
I know a lot of us had never learnt about email ethics back in high school but it is a very important thing to know especially since we’re living in the 21st century. You don’t want to give a bad first impression just because of your unprofessional emails.
So, I’ll share a bit on the guidance on writing an emails ( especially to the high ups, and strangers)
1. DO NOT USE SHORT HAND/FORM
using abbreviation is okay when you’re communicating with your friends but when you’re sending an email to your colleagues or the management for your scholarship or even when asking help from someone, use proper language. It makes you appear much more mature. I’ve also heard a few scholarship management teams complaint about this when applicants tried to contact them via email. So, please please please use proper English/Malay/any language that you use as a medium.
2. GREET THE RECEIVER AND INTRODUCE YOURSELF
This is very important. It’s common sense to do this no matter what. But sadly, a lot of youth today don’t have the decency to do this. Introduce yourself as they don’t know who you are and it would be easier for them to address you later on.
3. DON’T BE RUDE
Just don’t. You’ll give a bad first impression. Furthermore, you’ll be treated badly. You need to remember that the one who is reading your emails are people, not some artificial intelligence. They have feeling and they can be annoyed especially if the sender is rude to them.
I am truly sorry if this post offends anyone but I think this need to be said out loud. Living in an era where communication is done more virtually than face to face, I think it is safe to say that there shouldn’t be any excuse for this kind of behaviour again.
Thank you so much for reading.